Careers

Director, Finance & Operations

Job Type: Full-time

Hours per Week: 40

Compensation: $90k – $100k annual

Have an impact with the Foundation Fighting Blindness (www.ffb.ca):
With the support of our donors, the FFB has invested $32 million to support vision research across Canada. That’s over 200 research grants that have led to over 600 new discoveries in exciting areas of study that support our goal of understanding why vision loss occurs, how it can be slowed or stopped, and how sight can be restored.

The Foundation is known for its signature events, Ride for Sight, Comic Vision, and Cycle for Sight.  Working from our national office in downtown Toronto, you will join a high-energy, dedicated team determined to make a difference in the fight against blindness. We are motivated by the profound impact that sight-saving research and education programs have on families living with blinding eye diseases. You’ll see results.

Position Summary: Director, Finance & Operations

The Director, Finance & Operations contributes to our overall success by overseeing the Financial, HR, Operating,and Administrative functions. This individual ensures the Foundation’s financial stability, maintains a smooth flow of operations and is part of the Senior Management Team tasked with fulfilling our new 3-year plan. You are a generalist and a thought leader driven to make a difference in the world with excellent interpersonal skills.  A generalist, you are a thought leader, driven to make a difference in the world, equally comfortable in the boardroom or in the lunch room.

Reports to: President & CEO

Responsibilities

Financial accounting and reporting

    • Develop and maintain timely and accurate financial statements and business reports tailored to the audience,
      in accordance with generally accepted accounting principles (GAAP)
    • Develop, implement, and ensure compliance with internal financial and accounting policies and procedures
    • Ensure that all statutory requirements of FFB are met including Charitable Status, Imagine Canada filings, provincial regulatory filings, HST, Property Tax Rebate and T3010
    • Prepare all supporting information for the annual audit and manage the audit process
    • Document and maintain complete and accurate supporting information for all financial transactions
    • Manage financial accounting systems for cash management, accounts payable, revenue recognition and petty cash
    • Reconcile bank and investment accounts and report back on a regular basis
    • Review monthly results and implement variance reporting
    • Manage the cash flow and prepare cash flow forecasts in accordance with policy
    • Manage the bookkeeping function including maintenance of the general ledger, accounts payable, accounts receivable and payroll
    • Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and
      disposed of as appropriate
    • Prepare quarterly financial reporting with the CEO and the Treasurer for presentation to the Board of Directors


Budget preparation and management

    • Prepare forecasts for preparation, and prepare the annual budget in consultation with the management team
    • Assist Senior Management team with the preparation and maintenance of their budgets
    • Maintain financial records for each program in a manner that facilitates management reports
    • Provide accurate and timely reporting on the financial activity of individual projects


Payroll preparation and administration

    • Prepare payroll to ensure that employees are paid in a timely and accurate manner
    • Process and submit benefits remittances on time. Issue annual T4s


Strategic management

    • Guide financial decision making by analyzing and interpreting data, making comparative analyses, and
      forecasting future impact of various strategic initiatives
    • Prepare special reports by collecting, analyzing, and summarizing information and trends and
      recommend actions that meet FFB’s strategic objectives


Project Management

    • Maintain financial records for each program in a manner that facilitates management reports
    • Ensure accurate and timely financial statements are prepared in accordance with contract agreements
      with funders and coordinated with accounting departments at universities and hospitals in Canada
    • Provide accurate and timely reporting on the financial activity of individual projects and programs


Risk management

    • Monitor risk management policies and procedures to ensure that program and organizational risks are
      minimized. Implement new policies where appropriate.
    • Advise on appropriate insurance coverage for the organization and the Board of Directors
    • Reduce expenses and maximize income where possible and appropriate
    • Negotiate with Bank for lines of credit or other financial services as required and appropriate
    • Develop and implement policies and procedures to ensure that personnel and financial information is secure and stored in compliance with PIPEDA legislation
    • Liaise with the Treasurer and Audit and Finance Committee ensuring proper financial controls and accountability.


Office administration

    • Oversee and supervise the administrative functions including property/facility management, work place
      safety, and the equipment necessary for effective operations
    • Oversee the management of all leases and IT systems, contracts and other financial commitments
    • Monitor all legislation relevant to the organization (employment standards, occupation health, and safety,
      human rights, etc) and all regulations on professional certification to ensure that the organization is compliant
    • Manage accounting/administrative staff
    • Evaluate the need for new technology to meet control and reporting requirements
    • Advise on appropriate technology that meets our information and fund development requirements
    • Manage the ongoing implementation and maintenance of data bases.


Human resources management

    • Manage HR including but not limited to tracking vacation, personal and sick days, updating employee policies
      and manuals, and ensuring employees comply with policies and procedures
    • Assist and oversee staff with hiring, performance appraisals, evaluation and termination
    • Manage contracts, COLA increases, and ICP, if applicable


QUALIFICATIONS

    • CPA designation
    • Experience: 5+ years in accounting/finance with at least 3 years in a senior finance or management capacity
    • Proficient in QuickBooks, Raiser’s Edge, and Microsoft Office software (Word, Excel, PowerPoint, Outlook)
    • Very strong organizational, time management, and communications (verbal and written) skills
    • Strong analytical, problem solving and decision-making skills to evaluate alternatives and provide recommendations on business issues
    • Must be a team player, forward-thinking, goal oriented, and a proactive contributor to the management team
    • Excellent interpersonal, organization and team-building skills. Demonstrates initiative and drive.
    • Experience working in a small organization or not-for-profit

Interested candidates should submit a cover letter and resume to Rob Dufour at hr@ffb.ca with the subject: Director, Finance & Operations. We thank all interested applicants, however, only those selected for an interview will be contacted. No phone calls please.

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Assistant, Events Administration

Job Type: Part-time, 1 year contract with possibility of extension (Sept. 12, 2017 – Sep. 12, 2018)

Hours per Week: 15

Compensation: $19 per hour

Have an impact with the Foundation Fighting Blindness (FFB):

With the support of our donors, the FFB has invested $32 million to support vision research across Canada. That’s over 200 research grants that have led to over 600 new discoveries in exciting areas of study that support our goal of understanding why vision loss occurs, how it can be slowed or stopped, and how sight can be restored.

We are currently looking for an enthusiastic, go-getter, who wants to make a difference by helping us with our three signature fundraising events that take place across the country – Comic Vision, Cycle for Sight and Ride for Sight.

If you’re hoping to have a true impact on people’s lives, then this opportunity might be for you!

Some of your tasks would include:

    • Responding to events inquiries (by phone, email and letter)
    • Aiding in the promotion of events via social media and printed materials
    • Assisting with lead-in events such as trade shows and launch parties
    • Tracking and maintaining inventory of merchandise, fundraising awards and event supplies
    • Organizing, packaging and shipping items to regional events as well as preparing invoices and packing slips
    • Doing data entry, donation processing and other administrative tasks
    • Soliciting and tracking in kind event donations
    • Sourcing quotes from event vendors
    • Compiling and submitting event permit applications
    • Helping with all pre-event preparation and providing event day support as required
    • Other duties as required

If you’ve got the below, you’ll be a perfect fit:

    • 2+ years experience in events, administration, program management, or customer service
    • Diploma or degree from a recognized post-secondary institution in Event Planning, Project Management, Marketing, or Business Administration as asset
    • A valid Ontario “G” class driver’s license with a clean driving record
    • Strong communications, pleasant phone manners and etiquette
    • Excellent time management and organizational skills
    • Solid computer skills (proficiency in Microsoft Office)
    • Comfortable to learn and use database/software (Raiser’s Edge, Artez, Team Raiser, Mailchimp)
    • Able to work autonomously and as a member of a team in a fast-paced, high volume environment
    • Adhere to the AFP Fundraising Code of Ethics and the Donor Bill of Rights

Interested applicants should send their resume, with subject line “Events Administrative Assistant” to April Watts, National Event Manager at awatts@ffb.ca. We thank all interested applicants, however, only those selected for an interview will be contacted. No phone calls please.

Apply Now

Submit your resume below

All fields marked with an asterisk (*) are required

Name *
Email *
Upload Resume *
Upload Cover Letter *

Your Message