Careers

Event Manager, Cycle for Sight

Job Type: Full-time
Hours per Week: 40

Have an impact with the Foundation Fighting Blindness (www.ffb.ca):
With the support of our donors, the FFB has invested $30 million to support vision research across Canada. That’s over 200 research grants that have led to over 600 new discoveries in exciting areas of study that support our goal of understanding why vision loss occurs, how it can be slowed or stopped, and how sight can be restored.

The FFB is known by our signature events: Ride for Sight, Comic Vision and Cycle for Sight. You will be joining an enthusiastic and dedicated team of talented employees and volunteers determined to make a difference in the fight against blindness.

If you’re hoping to have a true impact on people’s lives, then this opportunity might be for you!

Position Summary:
This is a very exciting time to become a part of Cycle for Sight community because:

    • We’re celebrating our 10th anniversary in 2018
    • The Toronto/Creemore event was reinvigorated with a new format in 2017 and people LOVED it
    • And we also launched a new and successful event in St. John’s, Newfoundland this year

You will be reporting directly to the President & CEO, and will be responsible for all aspects of executing the Foundation’s annual Cycle for Sight fundraising events, which take place in Creemore (ON), Ottawa (ON), St. John’s (NL) and Sylvan Lake (AB).

You will oversee the planning, marketing and execution of the events as well as provide support to the West Coast Cycle for Sight Coordinator (she’s super cool). If you enjoy working with people and interacting daily with committee members, sponsors, participants, donors and volunteers then you NEED to apply for this job. We know it sounds like a big job, but don’t worry, you will also be working closely with a part-time Event Administrative Assistant as well as interns and the rest of the incredible staff at the FFB!

Some of the stuff you’ll be doing:
Volunteer Coordination & Leadership

    • Maintain strong working relationships with volunteer planning committees
    • Prepare meeting agendas, coordinate meetings and attend meetings (usually in the evening)
    • Cultivate relationships with Board of Directors, senior volunteers, sponsors and participants
    • Provide leadership and guidance to volunteers

 Corporate Responsibilities

    • Identify potential sponsors, write sponsorship proposals and solicit sponsorship
    • Maintain donor confidentiality and protect Foundation operations by keeping information confidential
    • Adhere to AFP Code of Ethics and Donor Bill of Rights

Event Management

    • Manage and oversee the execution of all event goals and strategies
    • Achieve fundraising goal prior to event day
    • Build and maintain a critical path and event timeline to ensure accurate planning
    • Event logistics—source venues, secure vendors and permits, liaise with suppliers
    • Manage online fundraising database using Artez
    • Provide quarterly event reports for evaluation and future event improvement ideas

 Budget Management

    • Develop event budgets, monitor and report on budget changes throughout the year
    • Monitor revenue and track expenses, and provide monthly and quarterly updates
    • Find creative ways to reduce costs
    • Work with Finance Manager to reconcile accounting monthly and at the end of each fiscal year

 Event Promotion

    • Develop and execute marketing and communication plan (National)
    • Develop and manage recruitment strategy to reach participation goals
    • Work with the Communications department to create new marketing materials and content
    • Work with the Communications department to oversee execution of all communications; social media plans, advertising materials, media releases, PSA, editorials, newsletters, etc.
    • Write and distribute e-newsletters

If you’ve got the below, you’ll be a perfect fit:

    • Minimum 5 years of experience planning a professional fundraising event
    • Experience with large events (300+ participants – athletic/cycling event preferred)
    • Proven track record of achieving fundraising targets and managing expense budgets
    • Experience in donor cultivation and building relationships with event participants
    • Excellent computer skills in Microsoft programs including Word, Excel, Outlook, etc. as well as experience using Teamraiser, Artez, Raiser’s Edge
    • Marketing and social media experience is desirable
    • Possess strong ability to multitask; able to operate under pressure and meet deadlines
    • Excellent written and verbal communication skills
    • Ability to work evenings and weekends, as required
    • Strong interpersonal, customer service, problem solving and planning skills
    • Demonstrated ability to work in a team environment and motivate volunteers
    • Ability to develop and foster relationships with high level corporate sponsors
    • Drivers License and access to a vehicle is preferred

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Assistant, Events Administration

Job Type: Part-time, 1 year contract with possibility of extension (Sept. 12, 2017 – Sep. 12, 2018)

Hours per Week: 15

Compensation: $19 per hour

Have an impact with the Foundation Fighting Blindness (FFB):

With the support of our donors, the FFB has invested $30 million to support vision research across Canada. That’s over 200 research grants that have led to over 600 new discoveries in exciting areas of study that support our goal of understanding why vision loss occurs, how it can be slowed or stopped, and how sight can be restored.

We are currently looking for an enthusiastic, go-getter, who wants to make a difference by helping us with our three signature fundraising events that take place across the country – Comic Vision, Cycle for Sight and Ride for Sight.

If you’re hoping to have a true impact on people’s lives, then this opportunity might be for you!

Some of your tasks would include:

    • Responding to events inquiries (by phone, email and letter)
    • Aiding in the promotion of events via social media and printed materials
    • Assisting with lead-in events such as trade shows and launch parties
    • Tracking and maintaining inventory of merchandise, fundraising awards and event supplies
    • Organizing, packaging and shipping items to regional events as well as preparing invoices and packing slips
    • Doing data entry, donation processing and other administrative tasks
    • Soliciting and tracking in kind event donations
    • Sourcing quotes from event vendors
    • Compiling and submitting event permit applications
    • Helping with all pre-event preparation and providing event day support as required
    • Other duties as required

If you’ve got the below, you’ll be a perfect fit:

    • 2+ years experience in events, administration, program management, or customer service
    • Diploma or degree from a recognized post-secondary institution in Event Planning, Project Management, Marketing, or Business Administration as asset
    • A valid Ontario “G” class driver’s license with a clean driving record
    • Strong communications, pleasant phone manners and etiquette
    • Excellent time management and organizational skills
    • Solid computer skills (proficiency in Microsoft Office)
    • Comfortable to learn and use database/software (Raiser’s Edge, Artez, Team Raiser, Mailchimp)
    • Able to work autonomously and as a member of a team in a fast-paced, high volume environment
    • Adhere to the AFP Fundraising Code of Ethics and the Donor Bill of Rights

Interested applicants should send their resume, with subject line “Events Administrative Assistant” to April Watts, National Event Manager at awatts@ffb.ca. We thank all interested applicants, however, only those selected for an interview will be contacted. No phone calls please.

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